Koatas Source
Your New Email & Task Platform!
A new era of email and task management has arrived
Koatas brings your entire team and project communication into one central, intelligent hub — streamlined, secure, and simple.
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File and find emails instantly
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Turn messages into actionable tasks
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Save hours every week across your projects
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Keep everyone in sync — searchable, secure, and visible
Empower your team to work smarter — not harder.
Boost Your Productivity
Koatas Source revolutionises how teams communicate by consolidating emails and tasks in a unified platform. Say goodbye to scattered communications and hello to streamlined collaboration. Save valuable time each day, enhance team efficiency and reduce stress.
Experience the power of Koatas Source today!
Still using email the same way for the last 15 years?
Koatas Source brings your team’s emails and communication into one smart collaborative hub.
All the decisions, all the data and all the key information captured in your team emails are saved, filed, secured and accessible by your team, at any time, anywhere - enhancing collaboration and
reducing all that admin you don't want to do!
​That one email shouldn't take an age to find. Koatas gives you lightning-fast search results across every project. No stress!
Discover a better way with Koatas Source!
Turn Inbox Chaos
to Action
No more manual filing of emails. No more hunting through inboxes. Koatas Source brings all your emails, threads, and tasks into one shared workspace – searchable, secure, and visible to your whole team.
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​​From inbox to action. Koatas helps teams assign, track, and complete tasks straight from the emails that created them— so nothing slips through the cracks.
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When compliance matters, scattered inboxes aren’t enough. Koatas gives you a central, auditable trail of communication across every project.
Emails. Filed. Found. Shared.
Teams Save HourS a Day
File, access & find emails fast!
Save hrs a week.
Save hundreds of hrs annually.
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Reduce Risk
Stay on top of your emails & tasks.
Never misplace a critical email again.
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Knowledge Sharing
View & access any email, any time, across your teams & business.
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Boost Productivity
Instant access to team & project emails.
No more wasting time searching for critical team emails.
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Safeguard Knowledge
Preserve & access communication history, even when staff move on.
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Fast Return
Be up & running in 1 day.
No disruption to your team & business.
Save hundreds of hrs yearly for $30/month/user.
Koatas Source Demo Video
Action Items Demo Video
What how it works
( 1 minute)
Koatas Action Items
(1 minute)
Koatas Source
3 powerful modules in one application
Koatas Search
The Evolution of Email Management
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Single Source of Emails and Data
Transforms scattered individual inboxes into a incredible, organised knowledge base.
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Elevates Communication and Productivity
Access emails and data from any location, whether in the office or working remotely.
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Easy to install, access and use
Koatas plugs-in to Microsoft Outlook so you will be up and running in no time.
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Secure Email and Data Management
​Securely hosted on Microsoft Azure* enabling multi-layered security and state-of-the-art encryption.
Koatas Action Items
Intuitive Task Management
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Task Management
​Efficiently create tasks directly from your inbox with an easy-to-use interface.
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Assignment of Tasks
Assign tasks to others and label with levels of priority and urgency.
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Enhance Team Oversight
Get a comprehensive view of workloads across your entire business whether it’s by project, team, or individual.
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Increase Accountability
Team members can easily see what tasks are allocated to them and have increased accountability.
Koatas Browse
Friendly User Interface & Integration
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Set Up Your File Locations
A familiar file format to easily set up new filing locations and integrate your data with Koatas.
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Secure and Customisable
Complete control over access to information
within your entire organisation.
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Enhanced Browse Function
Koatas Browse allows you to view entire threads simply in one place.
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Dependable
Every email and attachment is expertly structured and stored ready for when you need it.
Success Stories
We have had the opporunity to work with amazing customers over the years to help them streamline their email and data management, which has led to us developing our ground-breaking Koatas Source solutions.
Our success stories are all about finding intuitive and practical solutions that make how our customers manage their email and data more simple and streamlined.
Whether it's simplifying complex workflows or boosting efficiency, we've been there to support our customers every step of the way. We’re proud of the strong relationships we've built and the innovative solutions we've delivered, all while keeping things simple for our customers.
Cost
Benefits
Team members save up 2 hours per day leading to significant cost improvements.
Communication​
Streamlined project management and improved client relationships.
Management Oversight
Better workflow practices and processes led to improved timely deliverables to clients.
Increased Revenue
More time spent on working on billable hours has increased revenue.
Multitech Solutions
"As a business we always struggled with finding emails and vital customer, project and related information when we needed it most. Emails are a huge part of our business process and are often used as the sole form of contact for projects and clients. We spent so much time searching for important project and client related information, which was frustrating, time consuming and inefficient.
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Koatas Source turned out to be exactly what we needed. It’s easy to install and use, which made the switch simple for our whole team. We now have a complete oversight of our teams, projects and client communications. We can access information instantly. Monitoring and tracking tasks is now very quick and simple. As a result, our productivity has been boosted significantly.
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Across our organisation, team members now save up to 2 hours a day. We’ve seen a measurable improvement in our follow-up times with clients, which has helped us build stronger relationships and create new opportunities.
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Koatas Source has become a crucial part of our business, making everything run more smoothly and keeping us all connected. It’s packed with insightful and practical features that we couldn’t find in other solutions, and it’s made a world of difference for us."
"Koatas Source is integral to how we do business"
Queensland Electrical
insert MTS quote with something specific
"As an Electrical Contractor, managing multiple projects, workers, and client requests can be difficult. With over 25 team members out in the field at any given time, staying on top of scheduling, quotes, and critical job details is a daily challenge.
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One of the most valuable aspects of Koatas Source is how easily it helps us to quickly find crucial information—whether it’s a past quote, job or invoice. This has been essential for confirming project details, full visibility of communications between teams and staying aligned with our clients.
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The powerful and reliable search features have made it easy for everyone on our team to adopt and use, and ensure things don't fall through the cracks.
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We’ve streamlined how we manage our communications with clients, and have been able to focus more on delivering quality work to our clients. Koatas Source has become a key part of our daily operations."
"We could not function efficiently without Koatas Source "
Management Oversight
Visibility of project communications has allowed
for seamless oversight of team and customer engagement.
Quality
Provides greater overall efficiency and the ability to deliver a higher standard of work to our customers.
Accuracy
Provides the ability for any team member to instantly check all communications and customer requirements.
Interaction
All field team members have up to date information when arriving on site, ensuring they are aligned with our clients.
* Microsoft, Outlook and Microsoft Azure are registered trademarks of the Microsoft group of companies.